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How To Use Web Content Management Successfully

Managing the online presence of a business is a tedious task, challenged with changing trends, growing competition and increasing complexity. Experts of web content say that a good WCM, or web content management, is the way to go.

An average business can manage over 200 websites, including mobile-based ones. Therefore, it can get incredibly difficult to stay at the top of your game.

There are a growing number of channels to distribute engaging web content, like social media or forums, but websites are still important for any business. Therefore, a good web content management strategy is based on solutions that have ease of use, analytical tools and adaptability.

In this article, we will define web content management and explain how to choose the right solution for you. Then, we will go through 9 ways successful business owners use WCM solutions to boost their content marketing efforts.

What Is Web Content Management, And Why Is It Important?

5 Top Benefits of Using A WCM System_

Web content management (WCM) is a software for organizing, storing, and publishing web content. It includes the tools and technologies used to manage web content throughout its lifecycle – from creation to publication to archiving.

Web content management is important because it helps organizations keep their content organized, accessible, and up-to-date. It also helps ensure that web content is consistent with the organization’s brand and messaging.

There are many types of WCM systems, ranging from simple, self-contained systems to complex, enterprise-level solutions. The right system for an organization depends on its specific needs and goals.

The right WCM system can have a significant impact on an organization’s bottom line. It can help improve efficiency, reduce costs, and increase customer satisfaction.

How To Choose a Web Content Management System

5 Telltale Signs of A Good WCM System

As your business website grows, you’ll eventually need to start thinking about a web content management system. A WCM tool will help you keep your site organized and make it easy to publish new content.

There are a lot of different web content management system options out there, so how do you choose the right one for your business?

Here are a few things to consider:

1. Ease of use

You’ll want a WCM system that’s easy to use, so you don’t have to spend a lot of time training your staff on how to use it. Look for a system with a user-friendly interface and clear documentation.

2. Scalability

As your website grows, you’ll need a web content management system that can scale with you. Make sure the system you choose can handle a larger number of pages and higher traffic volumes.

3. Integration

If you have other software applications that you use for your business, you’ll want to make sure your web content management system can integrate with them. This will make it easier to manage your website and all of your business applications from one central location.

4. Support

When something goes wrong with your website, you’ll want to be able to get help quickly. Look for a web content management system vendor that offers 24/7 support, so you can get assistance anytime you need it.

5. Cost

Don’t forget to consider the cost of the web content management system itself as well as any additional costs for hosting, support, or training. Make sure you get a system that fits within your budget.

By considering these factors, you can narrow down your options and choose the CMS that’s right for your business. Once you have a CMS in place, you’ll be able to focus on creating great content for your website.

9 Ways Web Content Management Improves Businesses

9 Ways Web Content Management Improves Businesse

Consistent Branding

The biggest challenge for any business is keeping your branding consistent across different channels. A siloed system will be difficult to work with in achieving brand consistency. In this context, your web content management system serves as a customer experience system. It has to have the ability to integrate and operate as a central system for your content needs.

Web content management focuses on an experience that brings together channels, data, campaigns and performance metrics, and combines them into a single tool set. This way it produces and delivers content that is relevant and is consistent across all platforms. Likewise, a robust WCM allows enterprises to effectively manage content without losing the necessary cohesion that contributes toward creating a digital imprint for the business.

Use of Analytics

Use of Analytics

Using the right data, at the right time, to influence the customer is the key to making sales and conversions. Pushing out content is useless if it is not going to the appropriate audience. Companies use analytics to understand customers and then customize the experience. They deliver the most relevant content to their customers when they know what they like or prefer.

Personalizing content requires valuable information about visitors and a WCM equipped with robust analytical tools that are able to provide marketers with the right data. Timing is also important, so a WCM that tracks the movements of the customer and customizes the experience in real time is a surefire winner.

Interoperating with Other Systems

Businesses that manage websites know that interaction between different systems within the organization, not only makes operations smooth but also optimizes results.

For this very purpose, they use a WCM that seamlessly integrates with other core systems like customer relation management system or Ad servers. Any system that can integrate with the WCM will provide meaningful data that can be used to create relevant content and measure customer response.

Emails and Automation

A web CMS that rolls out emails and manages email marketing campaigns is a definite winner. Why? Despite the massive popularity and use of social media, email is still relevant. Using emails, marketers test campaigns, optimize conversion rates and drive more traffic towards their websites.

Email has a very high ROI (Return on Investment) and therefore has to be part of your web content strategy. Enterprises use solutions that have the capability to streamline marketing through emails and use automation to market as well as collect information. This area also helps in segmenting the audience through testing in order to create personalized content.

Multilingual Marketing

Businesses that are truly international use web content management solutions that support multiple languages and translations. Web content management systems provide internal support in native languages for a better user experience.

For crossing borders with content, companies choose these solutions as they easily integrate with translation services and streamline content in multiple languages.

This is one way to personalize your content for a whole country or region. This is a must-have for global businesses that want to speak to a potential customer in their own language.

Responsive Design

Responsive Design

People with years of successful content marketing experience choose solutions that are responsive and work consistently on all devices. They use solutions that detect a visitor’s device type and customize content to best support that device in real time. It should be able to do so without needing to render the whole website for every kind of device.

Experts suggest that even though there are multiple channels a WCM supports, it should provide you with these different channels as a singular view. This way you are able to communicate with a customer smoothly, no matter what device or platform they are on and measure interaction as well.

Social Media Support

When we talk about integration across different platforms, social media is the most important of all. People using WCM should be able to smartly and effortlessly use third-party social platforms and establish a dialogue with customers.


Any smart marketer knows how important it is to prepare for the future; therefore they will choose the solution that suits their needs. Web content solutions should be able to adapt to future technologies and be easy to change and experiment with.

People like the ease of use so they go for a WBS (Work Breakdown System) that allows them to add pages and change layouts without seeking help from IT departments or from the vendors.

They also choose a web content management system that caters to their long-term needs, not just their yearly goals. It could be any of the above-listed capabilities or something completely unique, such as scalability.

In any case, web content managers and marketers use CRM tools to prepare themselves for the future and get ready for the next big thing before their competition does.


Your digital assets are really a treasure that needs protection. People go for web content management solutions that provide good security like permission for users, groups or roles as well as support for authorization and authentication of external systems. Businesses realize this need and use solutions that have proper security from both internal and external threats.


A web content management system is not merely a CMS designed for web solutions; it is capable of much more than that. To win your audience over with your content, you will need a WCM that works.

Marketers choose solutions that essentially provide all these capabilities like consistency, multi-channel support, heightened security, ability to adapt and scale and interoperability.

The Internet is still very central to a business’s success and it requires a lot of attention to detail. A decent WCM will make sure that you produce relevant and high-quality content that can be distributed wisely.

In order to get the best web content management solution, you have to understand your own goals as well. If you know what you’ll need in the future, it will be a lot easy for you to get your hands on the right solution. Once you do, everything else is a step toward success.